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Vendor Terms & Conditions

  • Raw Material

One Certification Report copy shall support all Raw Materials on this PO for both the Chemical & Physical Test Reports. Each report shall list the following:

  • Material Specification & Revision

  • Heat Number & Supplier

  • Results of any Chemical Analysis & Physical Tests

  • QPC’s Part Number, PO Number & Quantity

  • Note: Use Raw Material from a domestic source otherwise noted.

  • Test Report

The Supplier shall include with shipment one copy of the Test Results and / or Inspection Data required by Purchase Order.

  • Process Certifications (Supplier Performed)

One copy of reports of all Special Processes & Inspection Verification results shall be furnished with each shipment of processed product if required by PO.

  • Certification of Conformance

One copy of the C of C shall be included with each shipment of product if required by QPC PO.

  • First Article Inspection

Inspection of a First Article product manufactured to satisfy this purchase order must be submitted to our Quality Department prior to the start of production. Notify QPC’s QA Department.

  • Source Inspection

QPC in-process or Final Source Inspection of product at your facility. Upon receipt, notify QPC QA Department.

  • Change Notification & Approval

QPC must be notified of any changes in product or process, changes of sub-tier suppliers, supplier / sub-tier manufacturing / process facility location, supplier management changes, and approval of changes must be obtained from QPC.

  • Contract Number

The Prime Contract number listed on the QPC PO will be recorded on all subcontracts PO’s. All items shown on this PO, including all applicable records, are subject to surveillance and inspection at your facility, at the option of Government, regulatory agencies, and / or Customer Representative. QPC will provide sufficient notice to schedule surveillance.

  • Inspection System

Supplier shall maintain an Inspection System in compliance with ISO 9001, AS 9100, or equivalent, including record control.

  • Calibration System

Supplier shall provide & maintain a Calibration System in compliance with NIST or equivalent.


  • Notification of Non-Conformance

All non-conformances or any re-work to meet requirements must be reported to QPC on suppliers’ non-conformance document or via e-mail for dispositional approval.

  • Special Process Control

QPC customer approved sources required. Only sources approved by QPC customers may be used to satisfy this PO flow-down requirement.

  • Customer / Government Source

QPC Customer and / or Government Source Inspection / Verification is required at your facility. Customer may still reject subsequent delivered product.

  • Flow Down to Sub-Tier Suppliers

All QPC requirements including QPC customer requirements & key characteristics must be part of the flow down requirement to sub-tier suppliers & as needed sub-tiers maybe subject to QPC approval.

  • Right of Access by the Purchaser

QPC, our customers & any regulatory authorities must be permitted access to all facilities & at any level of the supply chain, involved in the order and all applicable records.

  • Records Retention

All records involved in the order must be available to QPC, our Customers & any Regulatory Authorities for a period of 10 years unless specified on Purchase Order.

  • Contribution Awareness

Suppliers provided products & services are expected to conform to the requirements explained in each Purchase Order description & these Quality Clauses, handling of components shall ensure that product safety is a top priority to prevent damage to parts & ethical behavior shall include (but not limited to) no favoritism, no gifts in exchange for work, no inappropriate exchange of information & the immediate notification when unethical behavior occurs.

  • Counterfeit Part Prevention

Supplier shall not furnish to this organization any Goods under this Contract that are “Counterfeit Goods,” defined as Goods or separately-identifiable items or components of Goods that: (a) are an unauthorized copy or substitute of an Original Equipment Manufacturer or Original Component Manufacturer (collectively, “OEM”) (b) have been reworked, re-marked, re-labeled, repaired, refurbished, or otherwise modified from OEM design but not disclosed as such or are represented as OEM authentic or new. Must Comply to AS5553 and AS6174.

QPC California

5795 Martin Road

Irwindale, CA 91706

Phone: (626) 358-4500

QPC Washington

4060 S. Grant St.

Building 18 #100

Washougal, WA 98671

Phone: (360) 818-2012


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